Hosted by Angela Jessie, Owner of Massage is Life, LLC

 

This is Field Day Fest 2nd year and it will be quadruple the size and number of vendors, because of this we expect a large increase in event goers especially with all the elements added to this year with the bounce and play area, etc.. 

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This is an outdoor event (Rain or shine)

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Application Deadline May 31st. Extended to June 15th

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We are no longer approving applications for:

• Baked goods,

• Mobile bars

• Ice Cream

• Food (Caribbean, Loaded fries)

• Lemonade/tea(beverages)

• Travel agents

• Press-on nails 

• Tumblers businesses

• Direct Sales (Pure Romance, Pink Zebra Home, Color Street)

• (We are not approving political campaign vendors)

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Rules for all participating vendors. Please read and understand all rules and policies before applying as they will be strictly enforced.

• Please note that filling out an application does not guarantee a space, as vendors will be carefully selected so that business types aren't over saturated. (Last years vendors will be considered first)

  • there will be more than one type of the same business type at the event​

  • when selecting vendors we are checking websites/social media to insure that although the same business type what is offered is not the same as the others chosen 

  • vendor placement will be strategically done , so whether you are up front, in the middle or towards the back you will get traffic.

    • we are placing activities in different areas so that traffic is directed to all areas of the field​

  • there are 3 entrances to the field and each entrance will have a categorized directory with vendor locations printed and available for event goers. This way if there are certain product types that our event goers are looking for they can see all vendors that sell what they are looking for and check them all out.

• Vendors must supply their own 10x10 tent, tables, chairs

  • Spaces are currently set to be marked off in 12x12 spots but will more than likely be a little bigger at about 12x15 giving number of vendor signups.​

• If selected please be on the lookout for a welcome email (Check your spam) This will typically come within 24 hours.

• Link for payment will be included in welcome email

• Space is not confirmed without full payment (Please make payment (s) on time)

• Vendor Fee is NON-Refundable/NON-Transferable

  • If Field Day Fest is Canceled vendors will be refunded within 6-8 Weeks (Please note rain will NOT cancel the event)​

  • Refunds are not giving to vendors that drop out after payment(s) are received. 

• If payment plan is selected, deposit and any payments made are NON-refundable/NON-Transferable (Payment plans not available after April 1st)

• MLM/Direct Sale vendors are on a first come/first serve basis (Only one rep per company allowed)

• Please still apply as I will compile a waitlist, if vendors are to dropout/not confirm with payment. 

• Selling knockoffs are strictly prohibited 

• Selling of licensed name brand items without a license is strictly prohibited (EX, Jordan's, Nike, MK, Gucci, ETC.)

• Vendors must arrive during the unload/setup time frame. If vendors arrive earlier vendors will not be permitted on the field. (Food Trucks more info will be provided in "Welcome Email"

• The use of glitter decorations is prohibited 

• Sharing of space is strictly prohibited. (ONE BUSINESS per space)

• Vendors must remain setup the duration of the event. Breakdown starts at 8pm NOT before.

  • Do not apply if you aren't able to vend the duration of event​

  • If found that vendor left early or did not follow rules or policies they will not be considered for future events

• There is no electricity or Wifi

  • low noise generators are ok to use​

  • consider using hotspot through you mobile service provider if WIFI is needed.

• Due to the number of vendors once unloaded vendors must park in the Kohl's or old K-Mart parking lot to leave closer parking spaces available for event goers. (There will be a shuttle to shuttle you back to the field or you may walk. The distance is about what it would be to get into an amusement park/fair from parking lot) Carpooling with assistants is recommended

• Massage is Life, LLC, Field Day Fest or Kevin T. Keane Sports Park or Nardin Academy are not responsible for any lost, stolen or damaged items or personal belongings or Injury that may occur to vendors or their assistants.

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What's happening at the Event

• The small field will be utilized for the kids (and adults that want to play too)

• With over 10 inflatables including obstacle courses, bounce houses, slides and more

• 3 Costume characters from 3-6

• Fitness classes hosted by local fitness instructors (These are an additional charge to event goers(Price determined by instructors)/Presale tickets and get people to the event)

• 360 Photo booth with free spins

• Face painting in the kids area 

• Balloon Artist

• Magic Shows at 2 and 5 pm

• and more

 

What does the Vendor Fees go towards? Lots of cost with events of this size to run properly and safely. 

• Venue ($4,000)

• Rentals (Table and chairs for eating area, garbage cans, temporary fencing, etc) $$

• Due to size of event staffing/Volunteers (Cleaners, security, bounce house area staff (Inflatables require a certain amount of staff per inflatable for large events), event manager, Safety staff (to check kids in and out the bounce and play area/Waivers), etc

• Supplies (Garbage bags, toilet paper, cleaning supplies, etc) $

• Advertisements (Printed Flyers (we have 15,000 handout flyers ordered), Digital Billboards (2-3 locations), Flyer design) Budget $1600

• Event insurance $627

• Event Photographer/videographer $1200

• Costume Characters $600

• Inflatables and insurance ($7317.95)

• Event website $31.53 per month

• Face Painters/Balloon Artist $2700)

• Magic shows $550

• DJ $595

• 360 Photo booth $725

• ETC. (Many other expenses to be covered)

• Access Funds if available will be used to add even more things and Donation to a local non profit

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How is the event being advertised

• Social media platforms (Paid Ads)

• Channel 4's Daytime Buffalo on July 17th! I'll be on air promoting Field Day Fest

• Spectrum News TV (Event Listing Approved)

• Digital Billboards (Adding to last years locations 4 locations this year) (Approved/Scheduled to run June 1st-July 23rd)

• Printed Flyers in local businesses, medical corridors, Hair Salons, etc

• Neighborhood footwork door to door flyers in surrounding area of event (15,000 flyers being printed)

• Direct to companies to send out email blast to staff

• Reaching out to schools to email blast parents/staff

• Channel 4 Event Section on Website (Awaiting approval)

• ETC.

 

Vendor fee cost  and other info and requirements will be listed on corresponding links below. 

Select the category your business falls within. 

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If you have any questions please email Angela at info@fielddayfestbflo.com

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For those that want to inquire about the validity of event here is the link to the field calendar here

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2 Pet Rescue spaces remaining/2 Non-profit spaces remaining